Privacy Policy
for Headroom
We are committed to protecting your privacy and ensuring the security of your personal information.
Last updated: July 8, 2026
Introduction
Welcome to Headroom ("we," "our," or "us"). We respect your privacy and are committed to protecting your personal data. This privacy policy explains how we collect, use, disclose, and safeguard your information when you use our video captioning service.
By using Headroom, you agree to the collection and use of information in accordance with this policy.
- Videos are uploaded and processed by AI to generate captions.
- Data is stored securely on AWS S3 and deleted after processing.
- Mixpanel analytics is used to improve product performance.
- Users can request deletion via sarthak@headroomapp.ai.
Information We Collect
Personal Information
- • Email address (for account creation and communication)
- • Name (provided during registration)
- • Payment information (processed securely through third-party providers)
Usage Data
- • Video files you upload for processing
- • Generated captions and subtitle files
- • Usage statistics and analytics
- • Device information and browser type
How We Use Your Information
Service Provision
- • Process and analyze your video content
- • Generate accurate captions and subtitles
- • Provide personalized style recommendations
- • Maintain and improve service quality
Communication
- • Send service updates and notifications
- • Provide customer support
- • Share important policy updates
- • Respond to your inquiries
Data Security
We implement industry-standard security measures to protect your personal information:
Encryption
All data is encrypted in transit and at rest
Access Control
Strict access controls and authentication
Regular Audits
Continuous security monitoring and testing
Compliance
GDPR and industry standards compliance
Data Retention
We retain your data only as long as necessary for the purposes outlined in this policy:
Third-Party Services
We use trusted third-party services to enhance our platform:
AI Processing
Secure AI services for speech-to-text and natural language processing
Cloud Storage
Encrypted cloud storage for temporary file processing
Analytics
Privacy-focused analytics to improve our service
Your Rights
You have the following rights regarding your personal data:
- • Access: Request a copy of your data
- • Rectification: Correct inaccurate information
- • Erasure: Delete your data ("right to be forgotten")
- • Portability: Receive your data in a structured format
- • Restriction: Limit how we process your data
- • Objection: Object to processing based on legitimate interests
- • Withdraw consent: Revoke previously given consent
- • Complaint: Lodge a complaint with supervisory authorities
Contact Us
If you have any questions about this Privacy Policy or our data practices, please contact us:
Email: sarthak@headroomapp.ai
We aim to respond to all privacy-related inquiries within 48 hours.
Changes to This Policy
We may update this Privacy Policy from time to time. We will notify you of any changes by posting the new Privacy Policy on this page and updating the "Last updated" date. We encourage you to review this Privacy Policy periodically.
Questions about your privacy?
We're here to help. Reach out to our privacy team.